My top 2 QuickBooks Desktop Pro alternatives
By Mary O'Brien, Customer Success Manager
Xero
Xero is another excellent alternative to Quickbooks Desktop Pro. It's a comprehensive accounting solution designed for small to medium-sized businesses. Xero offers features such as invoicing, inventory tracking, payroll, and bank reconciliation. A unique feature of Xero is its strong integration with over 700 business apps. For instance, an e-commerce business can integrate Xero with their online store to automatically track sales and inventory.
Wave Accounting
Wave Accounting is a free, cloud-based accounting software that's perfect for freelancers, solopreneurs, and small businesses on a tight budget. Despite being free, Wave offers a range of features including income and expense tracking, invoicing, and receipt scanning. For example, a freelance graphic designer can use Wave to manage their income from various clients, track business expenses, and even generate professional-looking invoices.
List of Alternatives to QuickBooks Desktop Pro
Here are some of QuickBooks Desktop Pro's top competitors in the Accounting category: QuickBooks, Xero, Wave Accounting or NetSuite.
Optimize your accounting and invoicing management with ease.
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Get deal for freeQuickbooks is a software that will allow you to manage your accounting quickly and easily. Record your expenses with simple photos, analyze your cash flow, manage your unpaid bills, and many other tasks that will simplify your accounting life.
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$235 / monthArlette Stiedemann
Quick Bank Matching and Faster Reconciliations
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Why is QuickBooks a good alternative to QuickBooks Desktop Pro?
I find QuickBooks Desktop Pro a great alternative to QuickBooks due to its comprehensive features and one-time purchase option. Unlike QuickBooks Online which requires a monthly subscription, Desktop Pro is a software that you buy once and can use indefinitely. This can be more cost-effective for small businesses. It also offers more advanced features such as industry-specific reports, sales orders, and the ability to track costs for products and inventory. Moreover, it provides the flexibility of working offline which is a big plus for those with unreliable internet connections. Its robust reporting tools and easy-to-navigate interface make it an attractive choice for businesses looking for an efficient accounting solution.
What are the differences between QuickBooks and QuickBooks Desktop Pro?
I have noticed several key differences between QuickBooks Desktop Pro and QuickBooks Online. First, QuickBooks Desktop Pro is a software that you install on your computer, while QuickBooks Online is a cloud-based service that you can access from any device with an internet connection. This makes QuickBooks Online more flexible and accessible.
Secondly, QuickBooks Desktop Pro has more advanced features in areas such as job costing and inventory management. It also allows for more customization and control over user access. However, QuickBooks Online offers real-time collaboration, automatic updates and backups, and integration with other cloud-based apps.
Lastly, their pricing models are different. QuickBooks Desktop Pro requires a one-time purchase, while QuickBooks Online operates on a subscription model. Therefore, the choice between the two depends on your specific business needs and preferences.
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Get deal for freeThe Xero platform is the ideal accounting tool for small and medium-sized businesses. With it, you can pay invoices and track expenses and income with ease.
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Analytical reporting
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Quote creation
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Online invoicing
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Online support
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Mobile application
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Inventory management
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Centralized needs
Starter
$29 per user per monthStandard
$50 / monthPremium
$75 / monthBertram Jacobi
Ecommerce Bookkeeping with Payout Matching Rules
We moved our agency to Xero mainly for collaboration with our external accountant, and that part has been excellent. They can jump in at any time, leave notes, and review reconciliations without us sending files back and forth. The reporting pack is good for monthly reviews, particularly profit and loss and aged receivables, though I would not mind more built in management report layouts
May 24, 2026
Why is Xero a good alternative to QuickBooks Desktop Pro?
I find QuickBooks Desktop Pro a great alternative to Xero because it offers a range of comprehensive features that cater to both small and medium-sized businesses. Unlike Xero, QuickBooks provides an unlimited number of user profiles, which is ideal for growing businesses. It also stands out with its robust reporting capabilities, offering over 100 customizable reports compared to Xero's more limited options.
QuickBooks Desktop Pro also excels in terms of customer support, providing phone support which Xero lacks. Plus, it has a longer track record and wider user base, making it easier to find solutions or advice from other users. While both platforms have their strengths, QuickBooks Desktop Pro's advanced features, flexibility, and superior customer support make it a compelling alternative to Xero.
What are the differences between Xero and QuickBooks Desktop Pro?
I have found that QuickBooks Desktop Pro and Xero offer different experiences in terms of interface, features, and pricing. QuickBooks Desktop Pro is a one-time purchase software installed on your computer, while Xero is cloud-based with monthly subscriptions. QuickBooks offers more comprehensive features like job costing, which Xero lacks.
However, Xero excels in areas like multi-currency support and has a more user-friendly interface. It also allows unlimited users unlike QuickBooks Desktop Pro which limits the number of users. In terms of pricing, QuickBooks Desktop Pro may seem cost-effective initially but considering it's an upfront cost and lacks the flexibility of a subscription model that Xero offers, it could be pricier in the long run.
In conclusion, both have their strengths and weaknesses and the choice between the two would depend on the specific needs and budget of your business.
Wave Accounting brings value by providing small business owners with accessible and easy-to-use financial management software, allowing them to streamline their accounting and focus more on growing their business.
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Easy invoicing
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Financial analysis
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Account reconciliation
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Automated bookkeeping
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Bank reconciliation made simple
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Track expenses like a pro
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PCI compliance
Louis R
Efficient Payroll Management with Wave Accounting
The payroll feature in Wave Accounting is quite robust. It handles everything from employee compensation to tax calculations, making payroll management a breeze
October 22, 2024
Why is Wave Accounting a good alternative to QuickBooks Desktop Pro?
I find QuickBooks Desktop Pro a superior alternative to Wave Accounting for several reasons. First, it is a comprehensive solution that allows for more advanced accounting functionality such as inventory management and budgeting, which are not available in Wave. Second, QuickBooks offers a greater number of integrations with other business software, providing a more seamless experience. Third, QuickBooks has an offline mode, which can be essential for businesses without reliable internet access. Lastly, QuickBooks provides better customer support including phone support, which Wave lacks. While Wave may be more affordable or suitable for very small businesses or freelancers, QuickBooks Desktop Pro offers more robust features that can accommodate the needs of growing and larger businesses.
What are the differences between Wave Accounting and QuickBooks Desktop Pro?
Comparing these 2 applications, I can say that QuickBooks Desktop Pro and Wave Accounting differ in several significant ways. QuickBooks Desktop Pro is a locally installed software, while Wave is cloud-based. This means you can access Wave from any device with an internet connection, while QuickBooks Desktop Pro requires installation on a specific computer. In terms of cost, QuickBooks Desktop Pro comes with a one-time fee, whereas Wave is free but charges for additional services like payment processing and payroll. Functionality-wise, QuickBooks Desktop Pro offers more advanced features, like inventory tracking and budgeting, which are not available in Wave. However, Wave has an easier-to-use interface that may be more suitable for small businesses or freelancers without complex accounting needs. Lastly, customer support is another major difference: QuickBooks Desktop Pro offers phone support which isn't available with Wave.
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The figures were precise and the reports were produced as anticipated. However, I found setting up SSO challenging and the integration was carried out via FTP.
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Get deal for freeFreshBooks is a cloud-based accounting solution designed to simplify financial management for small business owners and freelancers. Whether you’re on the go or at the office, FreshBooks keeps your finances organized and accessible.
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$65 per monthLaura Feest
Time Tracking to Invoice in Two Clicks
What I like most is the time tracking tied directly to projects, since I can log hours during the week and turn them into an invoice in a couple clicks, which is way better than rebuilding timesheets by hand
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Sage Intacct brings value by providing a comprehensive and user-friendly SaaS solution for financial management. It offers powerful tools for accounting, reporting, budgeting, and analytics, helping businesses streamline their financial processes, make informed decisions, and drive growth.
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I run a small agency and Gusto has made contractor payments much easier to manage alongside regular payroll. The separation between employees and contractors is clear, and year-end forms have been much less stressful than with our old setup
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SurePayroll brings value by providing an easy and efficient solution for businesses to manage their payroll processes. With their user-friendly software, businesses can streamline payroll tasks, ensure regulatory compliance, and save time and money.
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Get deal for freeSage Accounting is a cloud-based accounting tool that helps small businesses manage invoicing, expenses, VAT, and cash flow without needing deep accounting knowledge.
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Invoicing and payment tracking
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Online invoicing software to get paid faster
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Get dealWith InvoiceBerry, sending and tracking invoices and expenses has never been easier. Create documents in just a minute and manage expenses and payments from a single platform.
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Easily send quotes and invoices
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Online payments
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I switched to InvoiceBerry when I wanted something simpler than full accounting software, and it has worked well for quotes and invoices in one place. I like that I can turn an approved quote into an invoice quickly, and the client list is easy to manage. I just wish the customization options for templates went a bit deeper
June 1, 2026
Patriot Payroll brings value by providing an easy-to-use payroll software solution for small businesses, saving them time and money while ensuring compliance with government regulations.
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Patriot Payroll: Simplifying Payroll Processing for HR Managers
In my role as HR manager, I've found Patriot Payroll to be an essential tool. The software's ability to handle multiple pay rates and deductions has made payroll processing much simpler
October 19, 2024
FreeAgent is a cloud-based accounting software designed for small businesses and freelancers. It offers features like invoice and expense management, project management, time tracking, and tax return preparation. The software provides real-time visibility of business finances, simplifies tax reporting, and allows seamless collaboration with accountants. It also integrates with other business applications for enhanced functionality.
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Cloud-based
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Third-party integrations
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Multi-currency and multi-language support
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Comprehensive features
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Robust security measures
Keith A
Seamless Bank Feed Integration: Crucial for Effective Financial Management
Lastly, the bank feed integration in FreeAgent is seamless. It provides real-time updates on my financial status, which is crucial for effective financial management.
September 9, 2024
Emburse Cards is a software solution that provides businesses with virtual and physical cards to manage company expenses. It offers features like real-time tracking, spending controls, and integration with accounting systems. This tool helps streamline expense management, improve compliance, and reduce fraudulent activities. It's suitable for businesses of all sizes across various industries.
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Card Issuance
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As an IT manager, I've been impressed with Emburse Cards' security features. The ability to instantly freeze cards and monitor suspicious activity has enhanced our financial security
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InvoiceASAP is a mobile and web-based billing software designed for small to medium-sized businesses. It offers features such as invoice creation, estimates, payment tracking, and reports. The platform integrates with popular accounting software like QuickBooks and Xero, enabling seamless financial management. It also supports multiple payment gateways for customer convenience.
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Integration with Accounting Systems
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Intuitive Interface
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Comprehensive Invoicing Solution
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Overall, I've found InvoiceASAP to be a reliable, efficient and comprehensive invoicing solution that has greatly improved the way I manage my business finances.
June 1, 2024
Why is InvoiceASAP a good alternative to QuickBooks Desktop Pro?
I find InvoiceASAP to be a great alternative to Quickbooks-Desktop-Pro for several reasons. Firstly, it is a cloud-based solution, allowing you to access your invoices and accounting data from anywhere at any time. This feature offers greater flexibility compared to Quickbooks-Desktop-Pro which requires installation on a specific device. Secondly, InvoiceASAP has a user-friendly interface that is easy to navigate even for beginners. It also offers robust features such as mobile invoicing, estimates, and payment tracking which are essential for managing finances effectively. Lastly, compared to Quickbooks-Desktop-Pro, InvoiceASAP is more affordable and provides excellent customer service. Therefore, if you are looking for a cost-effective, accessible, and easy-to-use invoicing solution, InvoiceASAP could be an ideal choice.
What are the differences between InvoiceASAP and QuickBooks Desktop Pro?
I have used both InvoiceASAP and QuickBooks Desktop Pro and found several differences between them. Firstly, InvoiceASAP is a mobile-first solution for invoicing and payment, ideal for small businesses and freelancers who need to manage their accounting on the go. It offers features like mobile invoicing, estimates, payments, and customer management.
On the other hand, QuickBooks Desktop Pro is a more comprehensive accounting software for small and medium-sized businesses. It includes advanced features such as inventory tracking, employee payroll, sales tax calculations, and detailed financial reporting. QuickBooks Desktop Pro requires installation on a computer and is not as mobile-friendly as InvoiceASAP.
Overall, while both are excellent tools for managing finances, the choice between InvoiceASAP and QuickBooks Desktop Pro largely depends on your specific business needs and how you prefer to handle your accounting tasks.
Elorus is a comprehensive online invoicing, time-tracking, and project management software. It's designed for freelancers and small businesses, offering features like client portal, expense tracking, and recurring billing. Elorus simplifies financial management processes, enabling users to create professional invoices and monitor their business performance through intuitive reports and analytics. It also supports multiple currencies and languages.
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Integration with Third-Party Applications
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Global Compatibility
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Comprehensive Financial Management
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Cloud-Based Application
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User-Friendly Interface
Samantha W
Seamless Payment Processing: Elorus Integration with PayPal and Stripe
The integration of Elorus with other platforms like PayPal and Stripe has made payment processing seamless and efficient.
August 11, 2024
Why is Elorus a good alternative to QuickBooks Desktop Pro?
I find Elorus as a great alternative to QuickBooks Desktop Pro for several reasons. Firstly, Elorus is cloud-based which means I can access my financial data anytime, anywhere, and from any device. This is a significant advantage over QuickBooks Desktop Pro that requires installation on a specific machine. Secondly, Elorus offers a simple and user-friendly interface, making it easier for non-accountants like me to navigate and understand the platform.
Additionally, Elorus provides a comprehensive suite of features including invoicing, expense tracking, time tracking, and project management. It also supports multiple currencies and languages which is beneficial for businesses operating internationally. Lastly, Elorus offers competitive pricing plans that are more affordable than QuickBooks Desktop Pro. The cost-effectiveness coupled with its robust features makes Elorus an excellent choice for small to medium-sized businesses.
What are the differences between Elorus and QuickBooks Desktop Pro?
As a user, I find several key differences between Elorus and QuickBooks Desktop Pro. Firstly, Elorus is web-based, allowing access from any device with an internet connection, while QuickBooks Desktop Pro requires installation on a specific device. Secondly, Elorus focuses on simplicity and ease of use, making it suitable for small businesses or freelancers who need basic invoicing and expense tracking. On the other hand, QuickBooks Desktop Pro offers more complex features like inventory tracking, job costing, and advanced reporting, suitable for larger businesses with more comprehensive needs.
Elorus offers a free plan with limited features while QuickBooks Desktop Pro has a one-time purchase cost. In terms of customer support, Elorus provides email and live chat support, whereas QuickBooks Desktop Pro offers phone support. Lastly, Elorus supports multi-currency transactions which can be beneficial for businesses dealing in multiple currencies, a feature not available in QuickBooks Desktop Pro.
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Square Invoices is a cloud-based solution that helps businesses create, send, and manage invoices. It offers features such as automatic reminders, real-time tracking, and customizable templates. Users can also accept payments through various methods including credit cards.
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Lastly, the low transaction fees compared to other platforms have made Square Invoices an affordable solution for my business.
October 22, 2024
LessAccounting is a cloud-based accounting software designed for small businesses. It offers features like income and expense tracking, invoicing, proposals, contact management, and financial reports. The software also provides integration with various payment gateways and business applications. Its aim is to simplify accounting tasks and reduce paperwork, enabling businesses to focus more on their core operations.
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LessAccounting: A Valuable Investment for Small Businesses
considering the comprehensive functionality and ease of use, LessAccounting is a worthwhile investment for any small business.
August 13, 2024
Leanpay is a financial technology company specializing in the Buy Now, Pay Later (BNPL) model, often referred to as BNPL 3.0, which represents the latest evolution in this payment method.
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Registered with the OEC, the Order of Chartered Accountants, Ça Compte Pour Moi, an online accounting firm, has supported more than 2,500 business leaders throughout France since 2015.
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I am extremely satisfied. It has enabled me to handle my invoicing and payment tracking with much more ease. It's a user-friendly and highly intuitive platform. I encountered no issues for the tasks I needed to accomplish.
September 21, 2024
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